PTVI
e-Invoice System

About E-Invoice

The increasing demands of business partner role in the continuity of PT Vale Indonesia business, has encouraged us to create a more optimal business transaction flow by implementing such an effective and efficient receipt of invoices. E-Invoice initiated from a PT Vale Indonesia aims to provide a more reliable process of invoice receipt.

Recognition

The system using OCR (Optical Character Recognition) technology to enhance the data and information accuracy in capturing the delivered invoice information.

Digitalization

The system is employed to minimize the use of paper in order to sustain a more environmentally friendly approach. In addition, this process enables the system to save physical storage space.

Automation

The automation is performed to Matching the Tax Invoice data with the Director General of Taxes data and the system will automatically deliver notifications for invoice status

What's New?

This initiative will certainly have several changes to be considered, in terms of invoice delivery process, such as:

  • The invoice billing process is performed by sending an invoice to the email address of ptvi.invoice@vale.com. Therefore, previous email address of accountpayable@vale.com is no longer applicable for receipt of invoices.
  • Summary POGR/SES forms is a new document that must be attached with the billed invoices. The following explanation is related to the Summary POGR/SES
  • There is an email notification that will be sent to the vendor's address when the item is received or when the invoice is received or rejected by the system.

E-Invoice Procedure

Following are the procedures of invoice delivery through the e-invoice system:

  1. Before sending an e-invoice, it is recommended that you have obtained Goods Receipt (GR) Number and Service Entry Sheet (SES) information. (GR numbers will be automatically delivered to the registered email address in our system)
  2. It is advised that you to prepare the documents to be attached in invoice delivery. Further information is provided in Completeness and Requirement section.
  3. If the required documents are completed, you are urged to combine these documents into one document file in PDF format.
  4. The next procedure is sending the invoice to the email address ptvi.invoice@vale.com
  5. It is recommended to give the subject consisting information of company name, invoice number and Purchase Order Number
  6. After accomplishing delivery process, the vendor will receive 2 notifications of: Email Acknowledgement subject, confirming that the email has been received by the system and Invoice Accepted Completely indicating that the invoice ahs been validated and is delivered completely and correctly
  7. Payment will be made according to the terms of payment once the invoice is declared complete and correct.

Frequently Asked Question

Q: Do I have to send the set of invoice in an order?
A: Yes, the set of invoices are sorted starting from invoice, shipping documents, etc. *Keep the invoice at the front

Q: Is there a maximum file size limit for sending set of invoices?
There are no limitation, yet some email service providers such as Gmail or Yahoo only provides a capacity of 25MB limit

Q: How to name the file to be sent?
A: There are no rules for setting the file name to be sent, please use the format according to the respective provisions.

Q: Can I attach more than 1 invoice in one email?
A: Please send it in a different email if you have more than 1 billing.

Q: How long does the system take to send GR Notifications?
A: GR notification will be sent directly by the system the day after the GR number is entered into the system by our receiving department.


Learn More

Tax Information

Information related to tax:

  • The VAT rate on goods or services at PO is in accordance with the current value added tax rules in Indonesia.
  • The Law on Harmonisasi Peraturan Perpajakan can be accessed here.
  • Per 03 2022 concerning the latest amendments to the issuance of tax invoices can be accessed here.

In accordance with the regulations of Per 11/2022 which apply as of September 1, 2022 articles 6 & 7 which amend the previous rules Per 03/2022 regarding the address of the tax invoice of the buyer of taxable goods/services according to the actual location of the taxable goods/taxable services delivered only if the goods are subject to tax/taxable services are submitted to certain areas or certain places that receive exemption from PPN & PPNBM or PPN & PPNBM are not collected.

Therefore based on the above amendment rules and the actual conditions where Jakarta, Sorowako, Pomalaa and Bahodopi are not included in the Areas referred to in Per 11/2022, the tax invoices issued by partners dated September 1, 2022 return to using the address according to the PTVI Central NPWP.

NPWP PTVI

Contact Support


Email:
accountpayable@vale.com (Account Payable PT Vale Indonesia Tbk.)